Appl Clin Inform 2019; 10(03): 543-551
DOI: 10.1055/s-0039-1693688
Special Topic: Visual Analytics in Healthcare
Georg Thieme Verlag KG Stuttgart · New York

Quality Initiative Using Theory of Change and Visual Analytics to Improve Controlled Substance Documentation Discrepancies in the Operating Room

Jenny E. Dolan
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Hannah Lonsdale
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Luis M. Ahumada
2  Department of Health Informatics, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Amish Patel
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Jibin Samuel
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Ali Jalali
2  Department of Health Informatics, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Jacquelin Peck
3  Department of Anesthesiology, Mount Sinai Medical Center of Florida, Florida, United States
,
JoAnn C. DeRosa
4  Clinical and Translational Research Organization, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Mohamed Rehman
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Anna M. Varughese
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
,
Allison M. Fernandez
1  Department of Anesthesia, Perioperative and Pain Medicine, Johns Hopkins All Children's Hospital, St Petersburg, Florida, United States
› Author Affiliations
Further Information

Publication History

15 April 2019

13 June 2019

Publication Date:
31 July 2019 (online)

Abstract

Background Discrepancies in controlled substance documentation are common and can lead to legal and regulatory repercussions. We introduced a visual analytics dashboard to assist in a quality improvement project to reduce the discrepancies in controlled substance documentation in the operating room (OR) of our free-standing pediatric hospital.

Methods Visual analytics were applied to collected documentation discrepancy audit data and were used to track progress of the project, to motivate the OR team, and in analyzing where further improvements could be made. This was part of a seven-step improvement plan based on the Theory of Change with a logic model framework approach.

Results The introduction of the visual analytics dashboard contributed a 24% improvement in controlled substance documentation discrepancy. The project overall reduced documentation errors by 71% over the studied period.

Conclusion We used visual analytics to simultaneously analyze, monitor, and interpret vast amounts of data and present them in an appealing format. In conjunction with quality-improvement principles, this led to a significant improvement in controlled substance documentation discrepancies.

Protection of Human and Animal Subjects

The Johns Hopkins Medicine All Children's Hospital Institutional Review Board has determined that this research does not constitute human subjects research under the DHHS or FDA regulations. IRB reference number: 00209372.