Keywords
Scientific freedom - biomedical informatics - conference - conference planning - right
to science
The International Medical Informatics Association (IMIA), an ‘association of member
associations’ and a non-governmental, not-for-profit global organization for health
and biomedical informatics, bridges visions/ gaps by bringing together constituent
organizations and their members. Inherently, one of IMIA’s roles is to provide a global
platform where scientists, researchers, health information users, vendors, developers,
consultants, health care consumers, and suppliers can meet freely in an environment
of cooperation and sharing. In this role, IMIA is committed to scientific freedom
as defined in its vision and mission statements [1]. IMIA places scientific freedom as a central value enforcing certain expectations
on its member associations that engage in the process of hosting any of IMIA’s conferences
and meetings. This guidance by the IMIA Board of Directors attempts to identify and
codify these expectations that should be met by member associations to guarantee a
successful conference and protect scientific freedom at IMIA’s conferences. The resulting
recommendations aim to aid in the selection process for conference hosts.
Right to Science
Scientific freedom and human rights are codified in the International Covenant on
Civil and Political Rights, a multilateral treaty that has been signed and ratified
by 171 countries [2], many of whom are home to IMIA Society Members. The treaty establishes “individual
liberty, in the form of the freedoms of movement, thought, conscience and religion,
speech, association and assembly, family rights, the right to a nationality, and the
right to privacy” [3]. In the International Covenant on Economic, Social and Cultural Rights [4], the United Nations established “1. The right of everyone: (a) to take part in cultural life; (b) to enjoy the benefits
of scientific progress and its applications; (c) to benefit from the protection of
moral and material interests resulting from any scientific, literary or artistic production
of which he is the author.” The countries that signed the agreement are committed to “take the steps necessary for the conservation, development and dissemination of science
and culture” and to “respect the freedom indispensable for scientific research and creative activity.” The right to science is comprised of three separate constituent rights: 1) the
right to participate in science, 2) the right to benefit from science, and 3) the
right to benefit from a person’s own contribution to science or inventions.
A UN Special Report on Human Rights delineates the rights to “(a) access by everyone without discrimination to the benefits of science and its
application, including scientific knowledge; (b) opportunities for all to contribute
to the scientific enterprise and freedom indispensable for scientific research; (c)participation
of individuals and communities in decision-making and the related right to information;
and (d) an enabling environment fostering the conservation, development and diffusion
of science and technology” [5].
IMIA is committed to the Right to Science as it applies to the area of Biomedical
and Health Informatics. IMIA supports the right to participate in science by encouraging
capacity building in health sciences and by providing accreditation of biomedical
and health informatics programs [6]. IMIA must continue to support this right to benefit from science and “seeks to grow and nurture a collaborative global Biomedical and Health Informatics
community that encourages and supports international initiatives to improve health
for all” [7].
Conferences
IMIA’s largest contribution to the scientific community is the organization of scientific
conferences including its flagship international informatics meeting MedInfo, the
World Congress of Medical and Health Informatics, where research and science are shared
to permit improved health and quality of life for all.
The central factors which are essential considerations for a successful scientific
conference include safety and security, commitment by the host member society, freedom
of travel, scientific freedom, and freedom from discrimination.
Safety and Security
Participants of IMIA conferences have a reasonable expectation that their life, liberty,
and well-being, as well as their personal property are secure when traveling to the
conference. While no conference venue can guarantee complete safety and security,
participants at IMIA conferences must have a reasonable degree of assurance that they
will not fall victim to crime, be arrested without cause, be exposed to armed conflicts,
or subject to injury. Consequently, conference venues should strive for high standards
in crime prevention and public safety.
Commitment by the Host Member Society
Commitment by the Host Member Society
The success of any IMIA conference is connected to the commitment and involvement
of the host biomedical informatics member society. The host member society must be
an active and involved IMIA member and must be vested in creating an environment that
encourages knowledge sharing and education. Together with the Scientific Program Committee
(SPC) and the local organizing committee (LOC), the host member society must be committed
to creating a scientific and educational program that attracts members from IMIA societies
from all over the world. The LOC should pay attention to providing a cultural program
that encourages conference attendees to learn about the host member’s culture and
its customs. The ability to understand our hosts better will be critical in fostering
international openness and collaboration and will forge stronger bonds among member
societies.
The host member society must further assure that IMIA can conduct its business during
the conference including and not limited to meetings of the Board of Directors, General
Assembly, Working Groups, and the International Academy of Health Sciences Informatics.
Freedom of Travel
One of the basic pillars of conducting an international, scientific meeting is the
requirement that interested scientists from all over the globe must be able to attend.
While a visa may be required to attend a conference, there has to be however the absence
of discrimination of whole groups of people to participate at an IMIA conference.
Travel bans based on religious, ideological, or political reasons are counter to the
scientific rights and make a member society less likely to be able to serve as the
host to an IMIA conference as all IMIA members must have the ability to travel to
the conference unfettered.
Scientific Freedom
One of the aspects of the right to science is the ability to participate and to exchange
scientific knowledge without censorship or fear of repression. Ideologic, dogmatic,
religious, or political limits on meetings of scientists for political and ideological
reasons are incompatible with the right to science principle. Any local laws or regulatory
matters that ban or alter the discussion of scientific topics lower the chance of
having a successful bid.
The principle of benefiting from one’s own contribution to science implies that a
scientist must have the ability to attribute scientific research in a manner that
the scientist prefers. This means that, for example, a member association that cannot
allow a scientist to identify him/her-self, i.e. his/her name, laboratory, university,
town, affiliation, or origin will be less likely to succeed in the conference bid
process or serve as a host member association to an IMIA conference.
Scientific freedom also requires that the SPC maintains control over final decisions
and approval of the content of the scientific program and the conference proceedings
[8], and that IMIA is able to conduct its ongoing business activities at the conference.
A member association from a region with policies that do not allow for IMIA business
meetings or activities that are required by IMIA will be prioritized lower for conference
bids.
Freedom from Discrimination
Freedom from Discrimination
IMIA supports a culture of collaboration and inclusion regardless of race and ethnicity,
religion, gender identity, including transgender status, sexual orientation, or political
ideology. IMIA conference attendees expect a culture of mutual respect and freedom
from being diminished for their beliefs. A meeting conducted with respect will increase
satisfaction and engagement, reduce stress for attendees, improve knowledge sharing,
and drive attendance. With changing conference hosts, IMIA conference attendees have
expressed appreciation for the opportunity to learn more about different people, religions,
cultures, and thoughts. A member association from a region that discriminates (denial
of services, denial of required support for visa applications, harassment, defamation)
based on these criteria may not be a suitable host member association for an IMIA
conference.
Bidding for Conferences
The member society bidding for IMIA sponsored conference organization should follow
the recommendations proposed here. If some recommendation is unreachable, the reasons
should be discussed in detail. The bid will be presented to the general assembly with
a focus on the missing elements, where the selection of the hosting member society
will require two thirds of the full members.
Conclusion
IMIA is committed to the principle of right to science. This right includes the exchange
of knowledge that can benefit patients across the globe. Thus IMIA through its board,
CEO, and Vice President for Med-Info proposes to vet future contenders to be shortlisted
for the honor to host an IMIA conference based on the principles of the right to science
and the five conditions of safety and security, commitment by the host member society,
freedom of travel, scientific freedom, and freedom from discrimination.
